View Listen Now, Talk Later on Slideshare.

Back in high school we took a senior class poll in which we voted on who was "most likely to succeed," "most likely to end up in jail" and so forth. Your school probably did the same thing. The answers were then printed in the yearbook. In our yearbook, Julia Talsma and I were listed as the responses for "talks least, says most." I don't recall who won "talks most, says least," but was glad it wasn't me.

The same idea applies to social media. "Talks most, says least" is not going to make you popular* on Twitter, Facebook or most other social spaces.

*Popularity isn't our goal, but we do want to forge connections with our audience. They are more likely to listen to us if we also listen to them.

Alas, many individuals and businesses see social media as an extra publishing channel. Our species seems drawn to fast easy solutions, and publishing an RSS feed out to Twitter, Facebook, MySpace, etc. seems easy. It is. But it's not always productive. The true value is found in two-way communication. If we start our social media efforts with listening activities, we can learn how our audience perceives us (if they do) and what they want to hear. Then, when we're ready to speak, we'll know what to say.

What we listen for varies by our goals. In a recent client training session I focused on how we could use listening for that client's specific niche. But there are some general principles that can be adapted to a wide variety of use scenarios. On January 25th I gave a presentation, Listen Now…Talk Later: Listening as the foundation of your social media strategy, to our "Local Entrepreneur & Social Media Network Meetup Group" (run by another client) in which I discussed listening in this broader context. After reading this you may find it helpful to peruse those slides as they include screenshots and other examples of what I'll discuss here.

Listening for brand, product and service monitoring.

For marketers and public relations professionals, monitoring is nothing new. They've used clipping services to monitor brand and product mentions in mainstream media, conducted focus groups and surveys among customers and target audiences, and otherwise monitored feedback and opinion for years.

Monitoring our brands and products is important for a variety of reasons. Whether you're the CEO of a Fortune 500 company or an individual freelancer, monitoring can give you insights into:

• Brand/Product/Service awareness (name recognition)
• Brand/Product/Service perception (what do people think of who you are and what you offer)
• Customer Satisfaction (how happy are current customers)
• Your Competition
• Your Industry
• Opportunities for product/service/customer service improvements
• Opportunities for sales and lead generation
• Market needs (gaps in the industry which you may be able to fill by providing a new product or service)
• Liabilities (product faults, bad press, potential communications crises...), etc.

Now that we're in an era when customers blog and share opinions via Twitter—and media outlets publish their content online—monitoring is easier than every before. Rather than paying for expensive clipping services, we can search online ourselves. If the budget allows, we can also use commercial monitoring tools that can give us far more data than we've had in the past.

In this video a somewhat unscrupulous boss finds a new opportunity to take advantage of buyers after social media listening uncovers a customer service problem related to cow making equipment.

When you listen to what mainstream media and the public have to say about you, your competition and your industry, you can then apply that knowledge to everything from your marketing strategies to product development. For example, If you manufacture machines that make plastic cows, and your listening habits tell you of a growing need for plastic pigs, you can retool your equipment to produce pig making machines and get a jump on your competition.

Or, if a user has found fault with your plastic cow making equipment, you can fix the problem for that customer and put your engineers to work to make sure that it doesn't happen again. If the customer has complained publicly, you can also publicly share how you solved the problem to your customer's satisfaction—thus resolving the issue before the customer feels compelled to share his complaint so loudly that it becomes the most watched video on YouTube.

Listening is only half the battle. You still have to make plans for what you'll do with what you learn. But if you listen, then you can plan…instead of having to react in an emergency when it may be too late.

Listening for content curation.

Just as we listen to what customers think about our products, we can also listen to learn more about their interests. If we can find out what intrigues them, then we can create content strategies designed to serve their needs as well as our own goals. Listening also helps us select the content we share on our blogs and through our social media channels. Many companies just blog about themselves. Their Facebook status updates all relate to product news, usage tips and announcements. If you're Apple this type of content could be interesting enough to draw in readers. But if you manufacture plastic cow-making equipment it probably isn't.

By listening to your target audience (plastic cow and other novelty toy manufacturers) you can find out what else they want to hear. Perhaps they've shown an interest in toy trends or the development of new polymers that can produce more resilient cows. If you keep listening you can find blog articles, news stories and Web sites that appeal to their interests and share them through your social media channels.

When you become the go-to source for the information they seek, you give them a far better reason to follow you than if you only shared information about you.

Listening to converse

Imagine this conversation on Twitter. Here a dog food manufacturer quickly offends his new follower by talking at him, instead of to him. (No dogs were injured in the making of this video.)

The easiest people to listen to are the ones with whom we already have a connection. These include the people who comment on our blogs, the people we follow on Twitter, the friends we make on Facebook, Ning, etc. If we want to make friends, share information with peers, convert followers to customers, and so forth, we can begin to forge these connections by listening to them.

On Twitter this means reading your stream one or more times per day and responding to Tweets that are relevant to your industry or interest. If you have a Facebook Fan page this means visiting your page daily to respond to comments and posts made by fans. How often you do this depends on your own situation.

To those familiar with social media this seems obvious, but for those more accustomed to traditional publishing channels, this is a new idea.

When I was working at Case Western Reserve University I created the Case News Twitter account to share our latest news and press releases. These were (and still are) automatically posted to Twitter via Twitterfeed. I then started following Tweeps who might be interested in the university and followed back those who followed the account (with the exception of spammers).

Once a day (usually during lunch) I would skim through the stream to see what people had to say. If it was something related to Case or academia I would respond. In doing so I could answer questions, wish students good luck on exams, thank alumni for donating, etc. I also added event and other postings of interest that weren't included in the automated news feed. Doing this helped me connect with followers and gave me a better sense of what they wanted to hear from Case. It also showed readers that someone was listening and would respond if they wrote to us.

Many organizations just post without listening. This works fine for services like Twitter accounts that post weather updates. But for organizations that want to use social media to build business, posting without listening and responding can send a message that you don't really care what customers think. It can also lead to a rather boring Twitter stream that customers don't find interesting enough to read. This isn't unique to Twitter. The same principles apply to Facebook, Ning, YouTube, MySpace and others.

If you follow a large number of people you won't be able to read everything. But if you check in once or more per day, read all replies and skim the rest of the updates you'll easily find opportunities to converse.

How to listen: news, social media and related searches

Tools and services such as Radian 6 and Social Mention are designed to help with monitoring, but you can also learn a lot through targeted searches. By searching on brand and product names, keywords related to your industry, competitor names and related topics you can find news stories, blog posts, social media comments, discussion boards and other online resources related to what you are monitoring. Here are a few (of many) possible sites to use for social media and related searches.

• Addict-o-matic (social media monitoring)
• Board Tracker (discussion board search)
• Delicious (social bookmarks)
• Digg (crowdsourcing)
• Google News
• Google Blog Search
• How Sociable? (brand visibility scores - more useful for comparison w/competition)
• Reddit (crowdsourcing)
• Same Point (social media search)
• Social Mention (social media monitoring)
• StumbleUpon (crowdsourcing)
• Twitter Search
• Whos Talking (social media search)
• Yahoo Advanced News Search

You'll notice that some of these are typical search sites while others may include bookmarking and other services. Which of these is best for you will depend on your goals and your industry. Generally you'll find that you can choose a select combination of tools that suits your particular situation. Subscribing to blogs in your industry is also a useful way to find out what topics are hot in your field and discover articles you may wish to share with your followers.

The link to this Simpsons Coke commercial was the most popular message found when searching Twitter for "coke" today. (The Superbowl was yesterday, so it makes sense that a Coke ad would dominate the search results.)

When searching it is worth noting that it is easy to get false positives. If you are "Coca Cola" then most of your results for that phrase will be appropriate—but a search on "Coke" may also bring up posts that have nothing to do with refreshing fizzy beverages. Key word terms and phrases can be equally vague. A search on recruiting may bring results ranging from employment and military recruiting to student recruitment and recruiting for cults. But if you specify something like "executive recruiting" you can get more focused results. You may need to experiment a bit to find keyword combinations that provide the results you seek. For Twitter searches you can also compare your results for plain keywords and commonly used hashtags. #recruiting, for example, is popularly used as a hashtag for recruiting related to employment.

Subscribing and sharing via RSS Readers

Many of the search tools listed above will provide you with an RSS feed for your search. Feeds allow you to subscribe to your search so you don't have to conduct fresh searches each time you want to listen.

For those unfamiliar with RSS, such feeds function like magazine subscriptions. If you subscribed to the print edition of National Geographic, then a new issue would show up in your mail box each month. When you subscribe to an RSS feed, new articles show up in your feed reading software as they become available.

Google Reader is one of the most popular feed readers. Once you sign up for a Google Reader account you can subscribe to blog posts and search feeds and organize them by topics for easy viewing. To read the articles you just check Google Reader on a regular basis as you would check your e-mail account.

Slides 22-30 in the Listen Now, Talk Later presentation include a video and screen shots that demonstrate how one uses Google Reader. Google Reader is but one of many readers available, but most work in a similar manner. NetVibes is another popular choice. Some users also use e-mail programs such as Outlook to subscribe to feeds.

To listen is to learn

Listening takes time, but with the right tools we can find manageable ways to listen. What we learn will then guide us to better serve our audience. Now it's my turn to listen to you. I've only covered the broad strokes of this topic here. If you have more tips and ideas for social media listening, please share them in the comments below.

Social Media Listening Resources

When I pick the related links to share in my blog entries, I try to choose articles that will expand on what I've written, or offer a different perspective or insight, so that you can delve deeper into the topic. While some are found through Google I also find them using the listening strategies I've discussed in this post. The following were found via blogs I subscribe to, Twitter searches, Delicious and Google searches.

• 5 Simple Twitter Listening Tips Every Marketer Should Know by ReadWriteWeb's Elyssa Pallai
• Framing Your Social Media Efforts by Chris Brogan
• Free Social Media Monitoring Tools
• Listening Literacy For Nonprofits by Beth Kanter
• The Five W's of Social Media Listening by Chuck Hemann
• The Importance of Social Media Audits by Jeremiah Owyang

Fan me on Facebook - Follow me on Twitter

We all know these blog posts don't get written as frequently as I'd like. But that doesn't mean you need to go weeks without hearing me babble. Over on http://www.facebook.com/heidicool, I'm sharing one tip per day, usually as a short paragraph with a link to something interesting I've found in the blogosphere. At one tip per week day it won't clog your Facebook stream, but hopefully you'll find something useful. And for more links (and ramblings that may not always be related to the Web) I usually Tweet and reTweet a few (or several) times per day at @hacool. (I also have links to more accounts on My Social Media Profiles page.)

Note to local northeast Ohio readers: The Lake Erie Moose Society is holding its monthly meeting tonight, February 8, 2009. If you blog, or are thinking about blogging please feel free to join us.

Sunday afternoon I skibbled off to Atlantic City to attend EduWeb 2008, a conference for Web development professionals in higher education.

The critical point of the conference—for me—came Tuesday afternoon at 5:00 when I presented Blogs: The Many Voices of a University. As some of you know, I'm more of a writer than a public speaker, so I faced the challenge with a wee bit of trepidation. Many kind people told me it went well though, so I will now share it with you. If you who were unable to attend, or if you wish to demonstrate the power of blogging to your university's administration, you may watch the video and view the slides here. I've also included the presentation abstract below.

Presentation Abstract: Blogs: The Many Voices of a University

Whether marketing to prospective students, engaging the community in campus life or reaching out to alumni, our mission requires us to distribute a wide range of information that will allow our various audiences to connect with our colleges and universities. Such information could include features of our academic programs, the impact of research, faculty scholarship, student achievements, campus activities, event announcements, etc. Through the use of campus blogs we can build on this informational foundation by letting the members of our community share their own thoughts and viewpoints with the world. By giving voice to these individuals we present an inside look into their experiences, activities and intellectual pursuits.

At Case Western Reserve University we have made blogs available to all members of the campus community including students, faculty, staff and alumni. Staff members use these blogs to share information, to teach and to provide customer service tools online. Faculty use them to share both their personal ideas and as classroom tools to engage students in online discussions. Students may blog about their overseas experiences, their athletic activities or classroom assignments while alumni may discuss their careers or political beliefs. This presentation will provide examples of the various ways individuals at Case, and other schools, are using blogs and how these individual voices come together to present a richer portrait of university life.

Blogging at Case

This presentation would not have been possible were it not for the Case Blog System provided by ITS, and the rich content created by our blogging alumni, faculty, staff and students. Thank you Lev, Jeremy and the many Case bloggers who gave me something to show off at the conference!

You can learn more about blogging at Case by visiting these resources:

• About the Case Blogs
• Blog @ Case Directory
• Blog @ Case Home Page
• Planet Case blog aggregator

Forthcoming: reflections on the conference.